EasyDo Cloud Drive

EasyDo Cloud Drive provides secure cloud storage for your documents, files, and reports, accessible from anywhere. With 1GB of storage space, organized folder structures, and seamless integration with all EasyDo 365 features, it's your central file repository for work documents.

Video Tutorial

Accessing Cloud Drive

Understanding Cloud Drive Structure

Company Folders

What You See:

• Folders organized by company
• Each company has its own folder structure
• Shared company documents
• Department-specific folders

Folder Types:

• Reports: Company and employee reports
• Documents: Shared company documents
• Salary Slips: Payroll documents
• Projects: Project-related files
• And more: Custom folders as needed

Managing Files and Folders

Creating New Folders

Adding Files

Accessing Saved Files

Navigating Folders

Company Folder Structure:

1. Open the company folder where files are saved
2. Navigate to specific folder (e.g., Reports)
3. Open year folder (e.g., 2024)
4. Open month folder (e.g., January)
5. View all files saved for that period

Example Path: Company Folder > Reports > 2024 > January > [Files]

Viewing Files

File Access:

• Tap on file to open
• View documents, images, PDFs
• Download files to device
• Share files with others
• Delete files if needed

Common Use Cases

Report Storage

Organized Reports:

• Attendance reports by month/year
• Sales reports organized chronologically
• Performance reports by period
• Financial reports by quarter/year

Easy Retrieval:

• Navigate folder structure
• Find reports quickly
• Access historical data
• Share reports easily

Document Management

Company Documents:

• Policy documents
• Templates
• Forms
• Guidelines
• Training materials

Personal Files:

• Salary slips
• Personal reports
• Work documents
• Scanned documents

Collaboration

Shared Access:

• Team members access shared folders
• Department documents
• Project files
• Common resources

Best Practices

Organization

1. Consistent Naming: Use clear, consistent folder names
2. Logical Structure: Organize by project, date, or type
3. Regular Cleanup: Remove old or unnecessary files
4. Folder Hierarchy: Create logical folder structure
5. Documentation: Name files descriptively

File Management

1. Regular Backups: Important files backed up elsewhere
2. Version Control: Use dates in filenames for versions
3. Access Control: Understand who can access folders
4. Storage Limits: Monitor storage usage
5. File Types: Use appropriate file formats

Security

1. Sensitive Data: Be cautious with confidential files
2. Access Rights: Understand folder permissions
3. Sharing: Share files appropriately
4. Deletion: Verify before deleting important files
5. Compliance: Follow company data policies

Key Features

• 1GB Storage: Generous storage space
• Folder Organization: Create custom folders
• Multiple Sources: Add from files, photos, camera, scan
• Easy Navigation: Intuitive folder structure
• File Access: View, download, share files
• Company Integration: Linked with all modules
• Mobile Access: Full functionality on smartphone
• Cloud Sync: Access from anywhere

Storage Management

Monitoring Usage

• Check storage usage periodically
• Delete unnecessary files
• Archive old files
• Optimize file sizes
• Manage space efficiently

Storage Tips

• Compress Files: Reduce file sizes when possible
• Delete Duplicates: Remove duplicate files
• Archive Old: Move old files to archive
• External Backup: Backup important files externally
• Regular Review: Monthly storage review

Troubleshooting

Cannot Access Drive

• Check internet connection
• Verify app permissions
• Try refreshing
• Log out and log back in
• Contact support if persists

Files Not Uploading

• Check file size (may be too large)
• Verify internet connection
• Try smaller files first
• Check available storage
• Contact IT support

Cannot Find Files

• Check correct folder path
• Verify file was saved
• Search by filename
• Check date folders
• Review folder structure

Tips & Tricks

• Quick Access: Bookmark frequently used folders
• Search: Use search to find files quickly
• Organize Regularly: Weekly folder organization
• Naming Convention: Use consistent file naming
• Backup Important: Keep backups of critical files
• Share Efficiently: Use shared folders for team files
• Mobile Upload: Upload files directly from phone
• Regular Cleanup: Monthly cleanup of old files

Related Resources

• Document Scanner - Scan documents to drive
• Salary Slip - Access salary slips in drive
• Company Reports - Reports saved to drive
• Chat Module - Share files from drive

Need Help?

Cloud Drive keeps your files organized. If you need assistance:

• Storage Management: Help managing storage space
• Organization: Guidance on folder structure
• File Access: Troubleshoot access issues
• Technical Support: Resolve drive problems

Organize, store, and access your work files efficiently with EasyDo Cloud Drive!