Learn how to create and manage group chats in EasyDo 365 for team collaboration and communication

Creating Group Chats

Group chats in EasyDo 365 enable team collaboration by bringing multiple people together in a single conversation. Create groups for departments, projects, teams, or any collaborative purpose, facilitating efficient communication and coordination.

Video Tutorial

Creating a Group

Open EasyDo Tasks App

Launch the EasyDo Tasks app on your phone and ensure you're logged in.

Access Chat Options

Tap the plus icon at the top of the screen. From the options menu, tap Chat.

Navigate to Group Tab

In the chat interface, navigate to the Group tab.

Create New Group

Tap on the Create Group option to begin the group creation process.

Select Group Members

Choose contacts you want to add to the group:

Scroll through your contacts
Use search to find specific people
Select multiple members
Ensure you include all relevant team members

Name the Group

Give your group a clear, descriptive name that reflects its purpose:

Good examples: "Marketing Team", "Project Phoenix", "Sales Department"
Avoid: Generic names like "Group 1" or "Chat"

Add Group Image (Optional)

You can add a group image or icon to make the group easily identifiable:

Choose from gallery
Take a new photo
Select a relevant image that represents the group's purpose

Create the Group

Click the Create button. Your group is now ready for collaboration!

Using Group Chats

Once created, you can:

Communication:

Send messages to all group members
Share files and documents
Use @mentions to address specific members
Reply to specific messages

Collaboration:

Delegate Tasks: Assign tasks to group or individual members
Schedule Meetings: Create group meetings
Share Updates: Keep everyone informed
Make Decisions: Discuss and decide collaboratively

Management:

Add or remove members
Change group name or image
Mute notifications if needed
Archive when no longer needed

Group Chat Best Practices

Purpose-Driven:

Create groups with clear purposes
Keep group size appropriate (not too large)
Don't create unnecessary groups

Clear Communication:

Use descriptive group names
Set group description/purpose if available
Use @mentions for specific people
Keep messages relevant to group purpose

Active Management:

Remove members who no longer need access
Archive inactive groups
Update group name/image as needed
Set group guidelines if necessary

Group Types

Department Groups:

All members of a department
For department-wide communication
Announcements and updates

Project Groups:

Project team members
Project-specific discussions
Timeline: Duration of project

Team Groups:

Immediate team or unit
Daily coordination
Quick questions and updates

Cross-Functional Groups:

Members from multiple departments
Specific initiatives or purposes
Temporary or permanent

Chat Overview - Complete chat features
Start Chat - One-on-one chats
Auto-Translate - Multi-language groups
Task Delegation - Group task management

Need Help?

Contact IT support for assistance with group creation or management.

Creating Group Chats

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