EasyDo AI Assistant

EasyDo AI is your intelligent virtual assistant built directly into the EasyDo Tasks app, designed to enhance productivity, ensure compliance, and streamline your daily work routine. This AI-powered assistant proactively monitors your activities, sends timely reminders, alerts you to pending tasks, and answers your questions—all through a conversational chat interface.

Unlike simple chatbots, EasyDo AI understands your work context, schedules, and responsibilities. It integrates with all aspects of the application to provide personalized, relevant assistance precisely when you need it. From attendance reminders to approval notifications, EasyDo AI acts as your personal productivity companion, ensuring nothing falls through the cracks.

Video Tutorial

Accessing EasyDo AI

Key Features of EasyDo AI

Automatic Attendance Reminders

Punch-In Reminders:

• Receives notifications at your scheduled start time
• Reminds you to clock in if you forget
• Helps maintain perfect attendance records
• Ensures accurate time tracking

Punch-Out Reminders:

• Alerts you at your scheduled end time
• Prevents forgotten clock-out entries
• Maintains accurate work hour records
• Supports proper work-life balance

Absence Alerts:

• Notifies you if marked absent due to missed punch-in
• Allows quick correction or explanation
• Helps avoid unintended attendance issues
• Keeps you informed of attendance status

Approval Notifications

EasyDo AI proactively notifies you of pending approvals, ensuring you never overlook critical requests:

For Managers and Approvers:

• Pending expense approvals
• Leave requests awaiting decision
• Contract approvals requiring review
• Overtime requests needing authorization
• Any approval workflow items in your queue

For Employees:

• Status updates on submitted requests
• Approval or rejection notifications
• Requests for additional information
• Follow-up reminders on pending items

Intelligent Question Answering

Ask EasyDo AI quick questions and receive helpful, relevant answers:

Work-Related Queries:

• "What's my leave balance?"
• "Who is my reporting manager?"
• "What tasks are due today?"
• "When is the next holiday?"

Process Information:

• "How do I submit an expense report?"
• "What's the overtime policy?"
• "How do I request leave?"
• "Where do I find my salary slip?"

Status Checks:

• "What's the status of my reimbursement request?"
• "Has my leave been approved?"
• "Do I have any pending tasks?"
• "What meetings do I have today?"

How EasyDo AI Enhances Productivity

Time Management

• Automated Reminders: Never miss important timing
• Schedule Awareness: Knows your work schedule
• Deadline Tracking: Alerts for upcoming deadlines
• Meeting Reminders: Notifies about scheduled meetings

Task Management

• Pending Items: Highlights tasks requiring attention
• Priority Alerts: Emphasizes urgent or important items
• Completion Tracking: Celebrates task completion
• Follow-ups: Reminds about overdue items

Compliance and Accuracy

• Attendance Accuracy: Ensures proper time tracking
• Policy Reminders: Alerts about policy requirements
• Documentation: Prompts for required documentation
• Approval Workflows: Ensures timely approval processing

Information Access

• Instant Answers: Get information without searching
• Contextual Help: Assistance based on your current activity
• Quick References: Company policies and procedures
• Status Updates: Real-time information on requests and tasks

Using EasyDo AI Effectively

Best Practices for Questions

Be Specific:

• Instead of "leaves?", ask "What's my remaining leave balance?"
• Provide context for better answers
• Use complete questions rather than keywords

Common Question Types:

• Status inquiries ("What's the status of...")
• Balance checks ("How many leaves do I have?")
• Policy questions ("What's the policy for...")
• Process guidance ("How do I...")
• Schedule queries ("When is...")

Natural Language:

• Write as you would speak
• Don't worry about perfect grammar
• AI understands casual conversation
• Ask follow-up questions for clarification

Responding to AI Notifications

Attendance Reminders:

• Act immediately on punch-in/out reminders
• Acknowledge absence notifications
• Provide explanations when needed
• Update attendance if forgotten

Approval Alerts:

• Review pending approvals promptly
• Take action on notifications
• Don't let approvals pile up
• Respond to requests for information

Customization and Preferences

While EasyDo AI operates automatically, you can:

• Adjust notification preferences
• Set quiet hours if available
• Choose notification methods
• Customize reminder timing

EasyDo AI Capabilities

What EasyDo AI Can Do

Informational:

• Provide leave balances
• Show attendance records
• Display task lists
• Share schedule information
• Explain policies and processes

Notifications:

• Send automated reminders
• Alert about pending items
• Notify of status changes
• Highlight urgent matters

Guidance:

• Answer how-to questions
• Guide through processes
• Provide policy information
• Suggest next steps

What EasyDo AI Cannot Do

No Decision Making:

• Cannot approve/reject requests (requires human manager)
• Cannot modify policies
• Cannot override system rules

No External Actions:

• Cannot send emails outside the system
• Cannot access external websites
• Cannot make phone calls

Limited Personalization:

• Follows company-wide rules
• Cannot bend policies for individuals
• Operates within system constraints

Privacy and Data Security

Your Data is Safe

• AI operates within your organization's EasyDo environment
• No data shared outside your company
• Conversations are secure and encrypted
• Complies with privacy policies

What AI Knows

EasyDo AI has access to:

• Your work schedule and attendance
• Your assigned tasks and deadlines
• Your pending approvals (if manager)
• Company policies and procedures
• Your submitted requests and their status

What AI Doesn't Know

• Your personal conversations outside work
• Information from other employees (unless you're their manager)
• Confidential HR matters beyond your access
• External personal information

Troubleshooting

Not Receiving AI Notifications

If you're not getting AI alerts:

• Check notification settings in app
• Ensure notifications are enabled for EasyDo app at device level
• Verify AI chat is not muted
• Check if Do Not Disturb mode is active
• Update app to latest version

AI Not Answering Questions

If AI doesn't respond or gives unhelpful answers:

• Rephrase your question more specifically
• Check internet connection
• Ensure question is related to work/app features
• Try asking in different words
• Contact IT support if persistent

Incorrect Information

If AI provides wrong information:

• Verify with official sources (HR, manager, company portal)
• Report discrepancy to IT department
• Use system's official features for critical information
• Remember AI is an assistant, not the source of truth

Tips & Tricks

• Quick Access: Pin EasyDo AI chat for instant access
• Morning Check: Start your day by checking AI messages
• Acknowledgments: Acknowledge reminders to stay organized
• Question Library: Note helpful questions for future reference
• Feedback: Provide feedback to improve AI capabilities
• Integration: Use AI to quickly navigate to needed features
• Reminders: Set up reminders through AI conversations
• Status Dashboard: Use AI as your personal status dashboard

Future Enhancements

EasyDo AI is continuously evolving with planned features:

• More sophisticated natural language understanding
• Predictive suggestions based on patterns
• Proactive task management assistance
• Integration with external calendars
• Voice command capabilities
• Multi-language support enhancements

Related Resources

• Chat Overview - Chat features and capabilities
• Task Management - Managing tasks effectively
• Meetings - Meeting scheduling and management
• Company Dashboard - Dashboard features

Need Help?

For assistance with EasyDo AI:

• In-App Help: Ask EasyDo AI itself!
• IT Support: Technical issues with AI functionality
• Training: Request AI assistant training sessions
• Feedback: Share suggestions for AI improvements