Complete guide to adding, managing, and organizing company holidays, public holidays, and regional celebrations

Setting Company Holidays

Managing company holidays effectively is essential for workforce planning, leave management, and payroll processing. EasyDo 365's holiday management system allows you to configure national holidays, regional festivals, company-specific off days, and branch-specific holidays—all in one centralized location. A well-maintained holiday calendar ensures employees know their time off in advance, managers can plan resources effectively, and attendance systems correctly calculate working days.

The holiday management module supports multiple holiday types to accommodate different organizational needs. You can mark public holidays that affect all locations, regional holidays specific to certain areas, and company-specific celebrations or closure days. Each holiday can be assigned to specific branches, making it perfect for organizations operating across different regions with varying holiday calendars.

The system integrates holiday data across all modules—attendance tracking accounts for holidays automatically, leave calculations exclude holiday days, and payroll processing handles holiday pay appropriately. Employees can view upcoming holidays in their dashboard, helping them plan personal time around company off days. The calendar provides visibility for the entire year, supporting better work-life balance and operational planning.

Video Tutorial

Prerequisites

To manage company holidays, you need:

Administrative or HR manager permissions
Company and branch(es) created in the system
Knowledge of applicable public holidays
Understanding of regional holiday requirements
Authority to declare company off days

Select "All Branches" if holiday applies company-wide
Choose specific branch for location-specific holidays
You can add the same holiday multiple times for different branches

Enter Holiday Name

In the holiday name field, enter a descriptive name for the holiday.

Examples:

"Independence Day"
"Diwali"
"Christmas"
"New Year's Day"
"Company Foundation Day"
"Regional Festival - Pongal"

Best Practices:

Use clear, recognizable names
Be specific about religious or cultural holidays
Include year if it's a one-time event
Maintain consistent naming convention

Select Holiday Date

Tap the date field to open the date picker.

Select the date of the holiday from the calendar.

Tips:

Verify the date is correct (holidays change dates each year for lunar calendars)
Consider day of week (some organizations move holidays to Monday/Friday)
Check official government announcements for public holidays
Account for regional variations in holiday dates

Choose Holiday Type

Select the appropriate holiday type from the available options:

Company Holiday:

Company-specific off days
Foundation day, annual day
Company-declared shutdown days
Special closure days
Team building or retreat days

Public Holiday:

National holidays (Independence Day, Republic Day, etc.)
Government-declared holidays
Universal observances
Statutory holidays
Federally recognized days off

Regional Holiday:

State-specific festivals
Local cultural celebrations
Regional religious observances
Area-specific days off
Community events

Purpose of Holiday Types:

Organization and categorization
Filtering and reporting
Branch-specific application
Policy differentiation (paid vs unpaid, mandatory vs optional)

Submit the Holiday

After filling in all details:

Review all entered information
Verify branch, date, name, and type are correct
Click the Submit button in the top right corner

The holiday is now added to the company calendar and will appear in the holiday list.

Branch selection
Holiday name
Holiday date
Holiday type

Holiday Name: What the holiday is called
Holiday Date: When it occurs
Holiday Type: Company, Public, or Regional
Branch: Which location(s) it applies to
Day of Week: Helpful for planning

Holidays are typically organized:

Chronologically (upcoming holidays first)
By month
By branch (in filtered views)

Editing Holidays

To modify an existing holiday:

Tap on the holiday in the list
Update necessary information (date, name, type, branch)
Save changes

Common Edits:

Correcting dates when official announcements change
Updating holiday names for clarity
Changing holiday type classification
Modifying branch assignments

Deleting Holidays

To remove a holiday:

Tap on the holiday
Select delete or remove option
Confirm deletion

When to Delete:

Holiday was added in error
Government cancels a declared holiday
Company decides not to observe a previously planned holiday
Duplicate entries

Holiday Planning Best Practices

Annual Holiday Planning

At Year Start:

Review official government holiday lists
Identify regional holidays for all branch locations
Decide company-specific holidays
Add all holidays for the entire year
Communicate holiday calendar to all employees

Benefits of Early Planning:

Employees can plan vacations around holidays
Better resource planning for projects
Advance notice for client commitments
Reduced last-minute scheduling issues

Holiday Types Usage

Public Holidays:

Use for government-declared national holidays
Typically paid holidays for all employees
Mandatory observance
Examples: Independence Day, Republic Day, Gandhi Jayanti

Regional Holidays:

State or region-specific festivals
May vary by branch location
Examples: Pongal (Tamil Nadu), Onam (Kerala), Durga Puja (West Bengal)
Allows cultural diversity recognition

Company Holidays:

Organization's discretionary days off
Foundation day, anniversary celebrations
Year-end shutdown periods
Team events or retreats

Multi-Branch Considerations

For organizations with multiple locations:

Centralized Management:

Add common public holidays for all branches
Separately add regional holidays for specific branches
Maintain master holiday calendar

Branch-Specific Holidays:

Respect regional cultural celebrations
Account for state government holidays
Consider local business practices
Communicate clearly which holidays apply where

Example Multi-Branch Setup:

Mumbai Branch: Maharashtra-specific holidays (Ganesh Chaturthi, Gudi Padwa)
Chennai Branch: Tamil Nadu holidays (Pongal, Tamil New Year)
Delhi Branch: Delhi-specific holidays (special local observances)
All Branches: National holidays (Aug 15, Jan 26, Oct 2)

Integration with Other Modules

Attendance System

Holidays automatically:

Exclude from attendance calculations
Don't count as absent days
Don't require leave application
Show as "Holiday" in attendance records

Leave Management

Holidays affect leave:

Don't consume leave balance
Sandwiched holidays (between weekend and leave) handling per policy
Leave applications automatically account for holidays
Holiday on leave period doesn't count as leave day

Payroll Processing

Holiday pay handling:

Regular salary continues (typically)
Holiday work (if applicable) may earn premium pay
Part-time or hourly employees may have special rules
Prorated for mid-month joiners/leavers

Employee Dashboard

Employees can:

View upcoming holidays
Plan personal time
Check branch-specific holidays
See complete year calendar

Communication and Visibility

Announcing New Holidays

When adding holidays:

Use the Announcements module to notify employees
Update printed/digital holiday calendars
Remind employees before long weekends
Clarify any special arrangements (e.g., compensatory day off)

Holiday Calendar Distribution

Share with Employees:

Export holiday list
Share via company announcement
Include in employee handbook
Post in office notice board
Add to company intranet

External Communication:

Inform clients of upcoming closures
Update website with business hours/holidays
Set automated email responders
Notify vendors and partners

Special Holiday Scenarios

Floating Holidays

Some organizations offer floating holidays:

Employees choose personal celebration days
Alternative to declaring all religious holidays
Supports diversity and inclusion
Requires leave application system (not fixed holiday)

Weekend Holidays

When holiday falls on weekend:

Some organizations provide compensatory off on Monday/Friday
Others don't provide substitute day off
Configure policy clearly
Communicate to employees

Unexpected Holidays

For last-minute government declarations:

Add immediately to system
Send urgent announcement
Update client commitments
Adjust project timelines

Partial Day Holidays

Some occasions are half-day holidays:

Can mark as holiday with special note
Or use flexible timing for that day
Communicate working hours clearly

Key Features

Company holiday management provides:

Multiple Holiday Types: Company, Public, Regional categories
Branch-Specific: Different holidays for different locations
Easy Addition: Simple form to add holidays quickly
Calendar View: See all holidays at a glance
Integration: Automatic connection with attendance and leave
Employee Visibility: Holidays show in employee dashboards
Flexible Management: Edit or delete holidays as needed
Year Planning: Add entire year's holidays in advance
Mobile Access: Manage holidays from anywhere

Troubleshooting

Holiday Not Showing for Employees

If employees can't see a holiday:

Verify holiday was saved (click Submit)
Check correct branch was selected
Ensure date is in future (for upcoming holidays view)
Verify employee is assigned to correct branch
Refresh employee dashboard

Holiday Showing on Wrong Date

If holiday appears on wrong date:

Edit the holiday
Select correct date
Resubmit
Common with lunar calendar holidays that shift dates

Attendance Marked on Holiday

If system allows attendance on holiday:

Verify holiday is properly saved
Check date is correct
Ensure holiday type is set
System may allow attendance marking (for analytics) but won't count as absent

Duplicate Holidays

If same holiday appears multiple times:

Review holiday list
Delete duplicates
Verify you haven't added same holiday for overlapping branches

Tips & Tricks

Batch Entry: Add all yearly holidays in one session
Government Sources: Bookmark official holiday notification websites
Set Reminders: Calendar reminder to update next year's holidays
Color Coding: Use holiday types to create visual calendar distinctions
Quarterly Review: Check quarterly if any new holidays declared
Template Usage: Keep previous year as template for next year
Early Communication: Announce holidays at least 2 weeks in advance
Long Weekend Planning: Highlight long weekend combinations for employees
Client Notification: Auto-reminder to inform clients before holidays
Documentation: Maintain holiday policy document

Company Setup - Initial company configuration
Working Hours - Configure working schedules
Announcements - Communicate holidays to employees
Branch Management - Managing multiple locations
Company Dashboard - Main administrative interface
Employee Dashboard - Employee holiday view

Need Help?

Holiday management affects the entire organization. If you need assistance:

Planning Support: Help planning annual holiday calendar
Regional Guidance: Advice on regional holiday requirements
Policy Development: Creating fair holiday policies
Legal Compliance: Ensuring statutory holiday compliance
Bulk Import: Uploading multiple holidays at once
Communication Templates: Holiday announcement templates
Technical Issues: Troubleshooting holiday system problems

A well-maintained holiday calendar supports employee morale, legal compliance, and operational planning—making it a critical component of effective workforce management in EasyDo 365!

Setting Company Holidays

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