Generate Salary Slip

Salary slips are essential documents that provide employees with detailed breakdowns of their monthly earnings, deductions, and net pay. EasyDo 365's salary slip generation feature automates the creation of professional payroll statements, eliminating manual paperwork and ensuring employees have instant access to their compensation details. Generated salary slips are automatically saved to EasyDo Drive for secure storage and easy retrieval.

The salary slip system integrates with employee profiles, attendance records, and payroll configurations to calculate accurate monthly wages including basic salary, allowances, deductions, overtime pay, and any adjustments. Whether you're an employee checking your monthly earnings or an HR administrator generating slips for the entire workforce, the process is streamlined and accessible from your mobile device.

Video Tutorial

Prerequisites

• Active employee account in EasyDo 365
• Salary configured in employee profile
• Payroll processed for the month
• Access to Employee Dashboard

Generating Your Salary Slip

Understanding Your Salary Slip

A typical salary slip includes:

Employee Information

• Employee name and ID
• Designation/Position
• Department
• Date of joining
• Bank account details (for salary transfer)

Earnings Section

Basic Salary:

• Core compensation amount
• Forms base for other calculations
• Usually 40-50% of CTC

Allowances:

• House Rent Allowance (HRA)
• Dearness Allowance (DA)
• Transport/Travel Allowance
• Medical Allowance
• Special Allowances
• Overtime pay (if applicable)

Gross Salary:

• Total of basic + all allowances
• Before any deductions

Deductions Section

Statutory Deductions:

• Provident Fund (PF)
• Employee State Insurance (ESI)
• Professional Tax
• Tax Deducted at Source (TDS)

Other Deductions:

• Loan repayments
• Advance salary recovery
• Insurance premiums
• Late arrival/absence deductions
• Other authorized deductions

Total Deductions:

• Sum of all deduction amounts

Net Pay

• Net Salary = Gross Salary - Total Deductions
• Actual take-home amount
• Amount credited to bank account

Attendance Summary

• Total working days in month
• Days present
• Days absent
• Paid leaves taken
• Unpaid leaves
• Holidays
• Week-offs

Using Salary Slips

Personal Finance Management

• Monthly budgeting and planning
• Loan applications (proof of income)
• Rental agreements
• Visa applications
• Tax filing and planning
• Investment decisions

Official Purposes

• Loan Applications: Banks require salary slips
• Credit Cards: Proof of income for credit limits
• Rental Agreements: Landlords verify income
• Visa Applications: Embassy income verification
• Income Tax Returns: Supporting documentation
• Insurance: Income-based premium calculations

Verification and Audit

• Verify salary calculations are correct
• Check attendance impact on pay
• Confirm deductions are accurate
• Track year-to-date earnings
• Monitor tax deductions

Best Practices

Regular Generation

1. Monthly: Generate slip every month
2. Immediate: Generate as soon as payroll is processed
3. Archive: Save copies for your records
4. Verify: Check accuracy each month

Record Keeping

1. Download: Save PDF copies locally
2. Backup: Store in cloud storage (Google Drive, etc.)
3. Organize: File by year and month
4. Retention: Keep for at least 7 years for tax purposes

Verification

1. Cross-Check: Match slip with bank credit
2. Attendance: Verify attendance days are correct
3. Deductions: Confirm authorized deductions only
4. Allowances: Check all applicable allowances included
5. Report Errors: Immediately notify HR of discrepancies

Administrator Features

For HR/Admin generating salary slips:

Bulk Generation

Generate slips for all employees:

1. Select all employees or department
2. Choose month
3. Generate in batch
4. System creates and saves all slips

Review Before Release

• Verify calculations are correct
• Check special adjustments are applied
• Confirm bonuses/incentives included
• Review deductions are accurate

Distribution

• Automatic save to each employee's drive folder
• Email slips to employees (if configured)
• Print physical copies if required
• Maintain master copies

Salary Slip FAQs

Q: When are salary slips available? A: After payroll is processed for the month, usually within first few days of next month.

Q: Can I generate slips for previous years? A: Yes, historical slips can be generated if payroll data exists in system.

Q: What if there's an error in my slip? A: Contact HR immediately. Corrections may require payroll reprocessing.

Q: Can I share my salary slip? A: Yes, you can download and share from EasyDo Drive. Ensure you're sharing with trusted parties only.

Q: Are salary slips legally valid? A: Yes, digitally generated salary slips are legally valid when properly formatted with company details.

Key Features

• Automated Generation: System calculates all components automatically
• Instant Access: Available immediately after payroll processing
• Secure Storage: Saved in your personal drive folder
• Historical Access: Access past salary slips anytime
• Professional Format: Properly formatted documents
• Mobile Accessible: Generate and view on smartphone
• Download/Share: Easy export and sharing capabilities
• Detailed Breakdown: Complete earnings and deductions transparency

Troubleshooting

Salary Slip Not Generated

If "Make Salary Slip" button doesn't work:

• Ensure payroll has been processed for that month
• Check internet connection
• Verify you have permissions
• Try refreshing the page
• Contact HR if payroll status is unclear

Cannot Find Slip in Drive

If salary slip isn't in drive:

• Verify slip was generated (confirmation message)
• Check correct company folder
• Look in correct year/month folders
• Refresh EasyDo Drive
• Regenerate if necessary

Wrong Information in Slip

If salary slip shows incorrect data:

• Compare with previous months
• Check if recent profile updates are reflected
• Verify attendance was marked correctly
• Contact HR for payroll corrections
• Request regeneration after corrections

Tips & Tricks

• Set Reminder: Monthly reminder to generate and verify slip
• Quick Download: Save PDFs immediately to prevent app crashes losing data
• Rename Files: Add prefix like "SalarySlip_YourName_MonthYear.pdf"
• Multiple Copies: Save in multiple locations (phone, cloud, email)
• Password Protect: Use password protection when emailing
• Professional Use: Keep recent 6 months easily accessible
• Tax Planning: Review annually for tax optimization opportunities
• Discrepancy Log: Maintain notes on any corrections or special adjustments

Related Resources

• Employee Dashboard - Main employee portal
• Company Reports - Other available reports
• Add Employee - Salary configuration during employee setup

Need Help?

If you have salary slip questions or issues:

• Calculation Queries: Contact HR/Payroll team
• Technical Issues: IT support for system problems
• Discrepancies: Report to HR immediately
• Tax Questions: Consult with tax advisor
• Legal Validity: HR can provide certified copies if needed

Your salary slip is an important financial document. Generate it monthly, verify accuracy, and maintain proper records for financial planning and legal requirements!