Submitting Overtime Requests

Overtime requests allow employees to seek approval for working hours beyond their regular schedule, ensuring proper authorization, compensation tracking, and workforce management compliance.

Video Tutorial

Prerequisites

Active EasyDo 365 account
Understanding of company overtime policies
Knowledge of your regular working hours
Business justification for overtime

Submitting an Overtime Request

Method 1: Via Employee Dashboard

Navigate to Employee Dashboard

Open the EasyDo Tasks app on your smartphone. Tap the Company tab at the bottom, then navigate to the Employee Dashboard.

Access OT Request

On the dashboard, tap the OT Request button to begin the overtime request process.

Fill in Overtime Details

Title: Enter a descriptive title for the overtime request (e.g., "Overtime - Project Deadline - March 15").

Date: Tap the date field and select the date when you need to work overtime.

Notes: Add detailed information explaining:

Reason for overtime requirement
Tasks to be completed
Business justification
Expected duration of overtime
Whether this is pre-planned or emergency overtime

Attachments (optional): Add any supporting documents like project timelines or manager emails requesting overtime.

Review and Submit

After entering all information, click the Submit button.

Confirm Reporting Manager

A pop-up appears: "Request will be sent to your reporting manager [Manager's Name]. Continue or select another reporting manager?"

Yes, Send Now: Submit to designated manager
No, Select Manager: Choose different approver
Cancel, Don't Send: Cancel the request

Work beyond regular daily hours
Work on designated rest days
Work on public holidays
Extended shifts as requested by management
Emergency or urgent business requirements

Company Overtime Policies

Check your company policy for:

Eligibility: Which employees qualify for overtime
Rates: Overtime pay multiplier (1.5x, 2x, etc.)
Maximum Hours: Limits on overtime hours per day/week/month
Pre-Approval: Whether advance approval is required
Documentation: Required proof of overtime worked
Compensation: Payment vs. comp time off

Best Practices

Before Requesting Overtime

Check Necessity: Ensure overtime is truly required
Explore Alternatives: Consider task redistribution or deadline adjustment
Plan Ahead: Request in advance when possible
Know Policy: Understand company overtime rules and rates
Manager Discussion: Discuss with manager before submitting formal request

Effective Overtime Requests

Clear Justification:

Explain specific business need
Detail tasks requiring extra hours
Show why regular hours are insufficient
Demonstrate urgency or importance

Accurate Information:

Specify exact date(s) of overtime
Estimate hours needed
Provide realistic completion timeline
Include any deadline information

Professional Approach:

Don't abuse overtime system
Use only when genuinely necessary
Be available for scheduled overtime
Complete work as committed

After Submission

Approval Process

Manager receives overtime request notification
Manager evaluates business need and budget impact
Manager approves or rejects with reason
You receive notification of decision

If Approved

Work the approved overtime hours
Clock in/out properly to track hours
Complete committed tasks
Submit timesheet if required
Overtime reflects in payroll calculation

If Rejected

Review rejection reason
Discuss with manager for clarification
Consider alternative solutions
Re-prioritize tasks within regular hours
Resubmit if circumstances change

Overtime Tracking

Recording Overtime Hours

Clock System: Use app's time tracking to clock overtime
Timesheet: Fill out timesheets accurately
Documentation: Keep record of overtime worked
Verification: Ensure manager verifies actual hours worked

Compensation

Overtime compensation typically includes:

Overtime Pay: Additional wages at specified rate
Compensatory Off: Time off in lieu of payment
Combination: Mix of payment and comp off

Check your company policy for specific compensation methods.

Common Scenarios

Project Deadlines

When project deadlines require extra hours:

Submit request as soon as deadline pressure is known
Justify based on project importance and timeline
Specify exact tasks and estimated hours
Coordinate with team members also working overtime

Emergency Situations

For unexpected urgent work:

Submit request immediately
Explain emergency nature
Get verbal approval if time-sensitive
Follow up with formal request
Document circumstances

Regular Overtime

If overtime is frequently needed:

Discuss workload with manager
Consider permanent schedule adjustment
Evaluate if additional resources are needed
Review task prioritization and time management

Compliance and Legal Considerations

Labor Law Compliance

Companies must comply with:

Maximum working hour regulations
Mandatory rest periods
Overtime rate requirements
Employee consent for overtime
Health and safety considerations

Employee Rights

Know your rights:

Right to refuse excessive overtime
Proper compensation for overtime worked
Safe working conditions
Rest breaks during extended hours
Documentation of overtime worked

Tips & Tricks

Advance Notice: Submit requests well in advance when possible
Realistic Estimates: Don't overcommit on what can be completed
Track Patterns: Note if regular overtime indicates workload issues
Efficiency First: Optimize regular hour productivity before requesting overtime
Alternative Solutions: Consider flexible hours or schedule adjustments
Documentation: Keep records of overtime requests and approvals
Work-Life Balance: Don't let overtime become the norm

Troubleshooting

Request Not Approved

If overtime is frequently rejected:

Discuss workload concerns with manager
Improve justification in requests
Plan work more efficiently
Consider if role expectations are realistic

Overtime Not Reflected in Pay

If approved overtime doesn't appear in paycheck:

Verify you clocked overtime hours properly
Check timesheet was submitted correctly
Contact payroll department
Provide overtime approval documentation
Follow up with manager for verification

Employee Dashboard - Dashboard features
Advance Salary - Salary advance requests
Company Reports - Employee reporting

Need Help?

Manager: Workload and overtime approval questions
HR: Policy clarification and compensation queries
Payroll: Payment and timesheet issues
IT Support: Technical submission problems

Submitting Overtime Requests

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